Staff & Payroll Management Software
Manage Your Entire Team — Attendance, Payroll, Permissions & More
Khata Billing's Staff Management module (Premium) gives you complete control over your workforce — from tracking daily attendance to processing monthly payroll and issuing compliant payslips — all from one place.
Attendance Tracking
Mark daily attendance for each staff member. View monthly attendance sheets, track working days, leaves, and late arrivals — all in one report.
Salary & Payroll Processing
Calculate monthly salary based on attendance, deductions, and advances. Process payroll with a few clicks and maintain a complete salary history for every employee.
Professional Payslip Generation
Generate detailed payslips with salary breakup, deductions, salary advance adjustments, and net pay. Download as PDF or share directly with employees.
Salary Advance Management
Record and track salary advances given to employees. Advances are automatically adjusted during payroll calculation, keeping your records accurate and transparent.
Role-Based Access Permissions
Create staff login accounts with granular permission control — allow or block access to invoices, reports, banking, settings, parties, and more at a module level.
Activity Logs & Audit Trail
Track every action your staff performs — who created, edited, or deleted records and when. Full audit trail for accountability and security compliance.
IP-Based Login Restrictions
Restrict staff logins to specific IP addresses or locations — ensuring employees can only access the system from your shop, office, or approved networks.
HR Document Management
Store and manage employee documents — offer letters, ID proofs, agreements — in a secure digital HR folder. Access anytime without paper files.
Form 16 / 16A Generation
Generate tax compliance documents including Form 16 and Form 16A for employees — simplifying year-end TDS filing and salary tax declarations.
Who Benefits from Khata Billing Staff Management?
Retail Shop Owners
Manage counter staff attendance and salary
Wholesalers & Distributors
Control staff access to billing and reports
Restaurants & Food Chains
Track shifts, salary, and daily attendance
Service Agencies
Manage team permissions and payroll
Manufacturers
Track floor staff and payment records
Clinics & Hospitals
Staff roles, restricted access, and payroll
Staff Management — Common Questions
Is staff management available on the free plan?
Can I restrict a staff member to only see sales invoices?
How many staff accounts can I create?
Can Khata Billing generate Form 16 for employees?
Want to know how logins, devices and staff access are protected? See Account Security.
What’s New in Staff & Payroll
Payroll, ledgers and an activity log now sit next to attendance and permissions — one place to manage your team.
Payroll in Four Steps
Set up salary, mark attendance, calculate and save, then mark as paid. Summary cards show staff this month, net salary calculated, amount still to pay and staff not calculated yet.
- Payslip printing
- Advances and salary payments in the Staff Ledger
- Present, absent and half-day counts per staff member
Activity Log: Who Changed What
Every create, edit and delete on invoices, items, parties and expenses is logged with the staff member, module, action and time. Filter by staff, module, action, type and date.
- Permission-based access to settings and restricted screens
- Separate permissions for item option groups, discount rules and cheques
- Deleting a staff member clears their data from related records
Ready to Streamline Your Staff Management?
Get started with Khata Billing Premium and take full control of your team, payroll, and permissions.
Start Free — Upgrade AnytimeStart Using Khata Billing — 100% Free
GST Billing · Inventory · POS · Payroll · Banking · GST Reports — all in one free app