Can I track outstanding dues per customer in Khata Billing?

Yes. Khata Billing shows the outstanding balance for each customer and supplier, updated automatically after every invoice, payment, and purchase — no manual tracking needed.

Can I set a credit limit for customers?

Yes. You can set a maximum credit limit per customer. Khata Billing will warn you during billing if creating a new invoice would exceed that limit.

Can I import my customer list from Excel?

Yes. Khata Billing supports bulk import of customers and suppliers from an Excel or CSV file — saving time when migrating from another system.

Is there a party ledger report in Khata Billing?

Yes. Khata Billing generates a complete party-wise ledger with all transactions, payments, and outstanding balances for any date range. You can download it as PDF.

Can I manage both customers and suppliers in Khata Billing?

Yes. The party management module handles customers, suppliers, and any other business parties in a single unified ledger — so you always know who owes you and whom you owe.

Customer Ledger & Party Management

Manage All Your Customers
& Suppliers in One Place

Know who owes you, who you owe, and keep a full record of every transaction — automatically.

Complete Party Ledger

Every sale, purchase and payment is recorded against the party so you always have an accurate running balance.

Add unlimited customers and suppliers
View complete transaction history per party
Track outstanding dues and credit balances
Set credit limits and payment terms
Download party-wise ledger as PDF
Bulk import customers from Excel

Party Profiles

Store name, GST, phone, address

Live Ledger

Real-time debit & credit tracking

Payment Reminders

Send reminders via WhatsApp

Export Data

Download reports in PDF & Excel

Outstanding Tracking

See at a glance who owes you money and how much. Never miss a payment again.

Opening Balances

Set opening balances for existing customers when you migrate to Khata Billing.

Quick Search & Filter

Find any customer or party instantly by name, phone number or GST number.

New & Improved

What’s New in Party Management

The party page now shows exactly where you stand with every customer and supplier — and gets you to the next action in one click.

Balance, Credit & Business Summary on One Page

Open any party to see their current balance, advance (on-account) amount, credit period and credit limit, followed by a business summary of sales, purchases, returns and outstanding amounts — each with a tooltip that explains it.

Receive Payment / Pay, Statement, New Sale and Purchase buttons on top
Advance balance used automatically on the next bill or payment
Tabs for every document type, transactions and wallet
Copy a party to create a similar one quickly

Party details page with current balance, advance, credit period and business summary

Old Dues (Opening Balance)

Enter old dues while creating a party; they show on the party view and in the balance.

Party-Type Prices

Customer-specific or cash/credit pricing applied automatically when the party is chosen on a bill.

Party Internal Notes

Keep private notes on a party that never print on documents.

Clearer Transactions Tab

Invoice date and payment creation date shown side by side.

Faster Party Search

Search responds as you type, without slowing down on large party lists.

Party Outstanding Report

New party column and corrected usage counts in the Party Outstanding report.

Start Managing Your Parties for Free

No credit card. No installation. Add unlimited customers and suppliers today.

Get Started Free

Start Using Khata Billing — 100% Free

GST Billing · Inventory · POS · Payroll · Banking · GST Reports — all in one free app

Customer & Party Management

Manage All Your Customers & Suppliers in One Place